From the Call Center Learning Center
Call Center Hot Topic Checklists

Leveraging Call Center Agents - Best Practices

 
Centerserve's first tutorial series of 2010 will provide you fast and easy-to-use fact sheets for 7 major call center topics. This week's Hot Topic Checklist features Call Center Agent Best Practices pulled from research based resources, including lessons learned and needs assessment information.    

This week's Hot Topic checklist is based on facts and guidelines found in Centerserve's 'How to be a Great Call Center Manager' best practices report.

For more on this report be sure to see our "Don't Reinvent the Wheel" section below.

Leveraging Call Center Agents

The top three measures for evaluating agents: performance, quality of service and knowledge.

The top three competency building approaches for agents: coaching and mentoring, training and recognition. But not just any recognition. Be sure it aligns with the top five motivators for agents! For more download an excerpt from Centerserve's Motivation Agent's eToolkit click here.

One of the top five methods to improve agent productivity is reporting performance data.  Suggested methods for reporting performance data are:

  • Published statistic via Web

  • Television monitors in the call center

  • Desktop applications

  • Weekly meetings

Team work is a top five factor in agent productivity. If your call center culture does not allow for teamwork - you may be missing an opportunity to improve performance.  Check out Centerserve's Agent Motivation eToolkit for information on driving performance through motivated agents.

The top four programs for agents that resulted in the greatest improvement in quality of service to the customer:

  • Coaching and mentoring

  • Process and system automation

According to Centerserve's report "How to be a Great Call Center Manager", failure to train and develop staff is a major de-motivator to your staff. By nature, your agents are seeking growth and an opportunity to expand their skills and abilities. The #1 retention strategy for agents is also training and development!

Our best practices report "How to be a Great Call Center Manager" features five elements of a "positive work environment". A positive work environment is a must in any call center's retention strategy. The five features of a positive work environment are:

  • Foster a fun and supportive work environment

  • Get to know agents and make them feel comfortable and "at home".

  • Hold regular team building activities

  • Provide consistent verbal praise

  • Allow more flexible scheduling

Keys to a successful hiring program:

  • Excellent interviewing techniques - use out of department staff and agents, provide recordings of calls for "worst case scenarios to provide a real view of the position.

  • Defined job descriptions and job criteria.  Only 24% of participants in our benchmarking study stated previous call center experience to be valuable in a new hire. Consider making this a "must" for new hires to reduce training and turn over.

  • Candidate testing- soft skills as well as problem solving and analytical abilities

  • Employment partnerships- establish a relationship with area universities and technical schools.

 

Don't Reinvent the Wheel!

'How to be a Great Call Center Manager' Best Practices Report
Click here for more information

Report Objective:  to provide management insights to improve your call center's performance

Highlighted Tools:  Best practices in recruiting, hiring, training and motivating agents.

Pages:   46

Price:   $399

Support:
  Research and education are our #1 priority.
Long after a purchase, Centerserve research analysts are standing by to help you apply research and "how to" information to your call center needs. Ask an analyst now to find out how this eToolkit will work in your call center.

Benchmarking and best practices
'Benchmarks in Call Center Operations' offers you:
  • Performance objectives and results (KPIs)
  • Past improvement initiatives
  • Future directions and improvements
  • Reporting and analytics
  • Home-based/remote agents
  • Demographics

For more information on this and other benchmarking reports click here.

Next week ... Quality Monitoring

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